Privacy Policy

1. Your personal data – what is it?

Personal data, or personal information, means any information about an individual from which that person can be identified. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Lam Rim Buddhist Centre, Wales is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data? Lam Rim Buddhist Centre, Wales complies with its obligations under the “GDPR” by:

• keeping personal data up to date;

• by storing and destroying it securely;

• by not collecting or retaining excessive amounts of data;

• by protecting personal data from loss, misuse, unauthorised access and disclosure; and

• by ensuring that appropriate technical measures are in place to protect personal data.

4. What is the legal basis for processing your personal data?

We ensure explicit consent from you and use your personal data in the following ways to:

• inform you of news, events, volunteering opportunities, study programmes and services provided by Lam Rim Buddhist Centre, Wales;• administer our study programmes;

• fundraise and promote the interests of the charity;

• manage our employees, volunteers and residents; and

• maintain our own accounts and records (including the processing of gift aid applications, and registration of guests using our accommodation).Personal data is processed when carrying out legal obligations.

This includes processing in relation to Gift Aid, under employment, social security or social protection law, residency agreements, and registration of guests using our accommodation. The legitimate interest condition is when we process your personal data for the purpose of complying with your request for:

• enrolment/registration for events;

• booking one of our rooms for venue hire or accommodation; and

• administering your donation (including for the purpose of financial auditing).We may also contact you to inform you about our products or services similar to those we have provided to you previously. If you have joined our community mailing list, all correspondence to this list will include instruction on how to opt-out of future mailings. We do not collect sensitive data about you unless there is a clear reason for doing so.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared internally for the purposes of the running of the Centre and the Centre’s activities. We will only share your data with third parties outside of Lam Rim Buddhist Centre, Wales by obtaining further consent from you.

6. Our website

Our website allows you to register your personal details for a number of purposes e.g., to sign up to the newsletter, to register for courses and to make a donation. We only collect the necessary cookies to allow visitors to navigate and use key features on our website. We do not collect analytics cookies nor performance cookies. With regards to processing payments, the website transmits your personal information via an encrypted connection to the payment processor.

7. Retention of personal data

We will keep and delete your information according to our internal policies and will keep it no longer than reasonably necessary for the purposes for which we hold it, taking into account relevant legal and regulatory retention requirements (e.g. tax or health and safety requirements) and operational considerations.

8. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• to request a copy of your personal data which the Centre holds about you;• to request that the Centre corrects any personal data if it is found to be inaccurate or out of date;

• to request your personal data is erased where it is no longer necessary for the Centre to retain such data;

• to withdraw your consent to the processing at any time;

• to request that the Centre provides you with your personal data;

• where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• to object to the processing of personal data, (where applicable); and

• to lodge a complaint with the Information Commissioner's Office.

9. Where is your data stored?

Other information is held on a secure computer controlled by the coordinator. The community email account is on the 'cloud', which means that sometimes it may be situated in the United States, so your email address may be transferred outside the European Economic Area. The cloud service adheres to the EU-US and Swiss-US Privacy Shield Frameworks which comply with General Data Protection Requirements. The website server is situated inside the EU.

10. Further processing

Should we wish to use your personal data for any new purpose, not covered by this Data Protection Notice, then we would seek your consent before so doing.

11. Contact Details

The processing of data is overseen by the Trustees of Lam Rim Buddhist Centre, Wales (Data Controller).

The Trustees, Lam Rim Buddhist Centre, Wales. Penrhos Raglan Monmouthshire NP15 2LE

Regarding day-to-day data protection enquiries please contact us on lamrimwalesmanagers@gmail.com You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/.